Use of ERP for Education Institutions with Multiple Branches to manage Staff and Procurement


Enterprise Resource Planning Software

The ERP software has been adopted by large companies to connect their internal departments such as HR, finance, supply chain, inventory, and procurement, etc. This software allows the corporation to attain a single database that can make the fundamental ground for storing and circulating information all over the business using just one digital interface. Companies create customized modules for their departments which lets them function using one software and generate results at the earliest convenience of demand.

Human Resource of Education Institutions

The department of HR in educational institutions has developed the purposes of training the staff employees such as teachers, contract lecturers, managers, and even janitors for fulfilling the regulatory formalities of the institution so that discipline and rules may be maintained. Apart from that, it also focuses on giving the right mediums of preparations for interpersonal communication to students who, of the current generation, have lacked these skills due to interacting mainly on social media. It guides the graduates of the institution to find the right jobs as well by digital notifications on-suite emails. Moreover, due to the involvement of technology in most of the departments, it gives the training to use such equipment to the staff as well.

Procurement of Education Institutions

Schools and universities are businesses in themselves and hence they require to purchase materials such as stationery for students, teachers, and clerical staff, furniture and electrical appliances for classrooms, technological devices for labs, and other infrastructural materials such as cement for developing new building within premises or replenishing the old ones. This leads to a whole of outsourced purchases made from vendors for the institution and hence it has to record all of them.

Use of ERP in Education Institutions

Educational institutions have to keep records of the faculty and their payrolls, students and their fee structures, admissions of annual or semester systems, and expenses related to the campus for innovating or updating the infrastructure according to the HEC requirement. Hence, all these records, which are thousands in number, cannot be dealt with manually on paper. A single software has to be used to integrate all of these departments together for much more efficient performance of the institution for the better functioning and deliverance of information to the involved entities such as patents of students, vendors of the campus and board of directors as well.

The access of all information is made very transparent in order to let the stakeholders know the progress of the student as well as the institution. The lifecycles of the students are also automated inside the software of ERP. The activities of the institution are simplified and made more convenient. Some featured roles are as follows:

Single Database: An ERP system provides a centralized interface for multiple branches of the same institute, which means data of all branches can be accessed from the head-office. Control on a massive amount of data is also made possible and manual book-keeping, which is time-consuming, has eliminated.

Digital Fee Recordings: Ranging from the admissions to the payments of fees of the students, an ERP facilitates the system by giving classified information and data for saving manual findings of any particular student or pending fee, etc. All of the transactions are recorded and notified if due, under the automation of ERP, which keeps the staff and parents informed.

Steady Actions: The acceleration of tasks is a dire need of every person in demand of extracting information because everyone is short of time. For the purposes of quick obtaining of data and utilizing it for the need, ERP comes effectively into play. It saves time, man-power, and manual costs of materials that can be used otherwise.

Support of ERP in HR and Procurement of Education Institutions

In the HR department of the education institute, an ERP helps in recording all of the data of the employees, students, and their guardians in one place so that it can be made accessible to the people who would be in need of the information that may be required at any point in time. The payrolls of the teachers and other staff present at the institution alongside the historical background related to the academics of the student profile are all put at one single interface that is friendly enough to be understood by the stakeholders of the institution. It can also provide the real-time experience of the education business to any disciplinary entity present in the sector as well. All of these entities refer to HR when they have a query and ERP helps HR to entertain those queries quickly and accurately.

Similarly, in the procurement department of the institute, there is a need of keeping records of all the operational and logistical materials that are being used in the business. The warehousing of inventory that is extra which is being used or might be used in the future requires to be updated with the right amounts to abstain from an excess of any item. The items are kept as labeled so that they can be retrieved at any point of demand. An ERP system helps in maintaining all of these records digitally so that inventory can be handled and used efficiently and forecasts of purchasing more of them are based on digital predictions, which are quite accurate according to the patterns of use.